2024 Yearly Meeting
Bloominglabs 2024 Annual Meeting Minutes
Date: Saturday, Feb. 24, 2024
Secretary: James Torre
The Annual Meeting officially commenced at 1:05 PM. Roll call was taken. 13 members were present (12 in person, 1 remote), 12 voting, 1 non-voting. No members of the public were in attendance.
Per our Bylaws, 25% of voting members are required for a quorum at an Annual Meeting. As of this date, 36 Bloominglabs members were recorded as full rate, voting members, for a quorum threshold of 9. A quorum was thus reached, and the meeting continued.
The Agenda was as follows:
1. Roll Call
2. Old Business:
a. Receive and review the 2023 Annual Report
b. State of the space discussion
3. New Business:
a. Officer Election (President, Secretary, Treasurer, Officer-at-Large #1 and #2)
b. 2024 prospective
4. Open floor to the audience
5. Adjournment
Old Business:
The 2023 Annual Report (composed by Treasurer Apple Muncy) was received and reviewed.
See Report here: File:2023AnnualReport.pdf
Section by section commentary follows:
Corporate Information:
TODO: Include Google Voice phone number in official business communication and advertisements.
Financial Report:
Income/Expenses:
The Bright line item constitutes the majority of the decline in income for 2023 versus 2022.
As of 2024, Amazon Smile is discontinued.
TODO: sign up for kroger, walmart, target, etc. in replacement
TODO: confirm Internet expenses for 2022
TODO: make room-specific in/out flows more visible to members
Cost of accounting was noted as ~150 USD/month, between Freshbooks and credit card payment processing fees.
Total member count: 62 in 2023, up from 59 in 2022.
50% more full time than hardship members; the former were lost due to moving, personal budget reasons, and lack of realized use of the space. Several members transitioned from full to partial memberships.
TODO: Send member exit surveys.
Makevention: Largely a praise report. Total attendance of 700 is comparable to 2022, up from 2021.
TODO: Pavilion sound dampening
TODO: Check Lotus Festival timing for 2024 [DONE: Oct. 3 - 6, 2024, the weekend prior to Makevention.]
External volunteers (Jeanette Lehr) led Makevention 2022/2023 organizing committee. More Bloominglabs volunteers desirable, and/or reduce table count.
TODO: correct t-shirts line item
In Case of Emergency Press absent from 2023, hopefully will attend in 2024.
TODO: Contact ABR Imagery regarding t-shirts, exchange for advertising, Ian G. as liaison.
Hardware donations:
2023 requires correction/verification, e.g. Grayson and vacuum equipment.
Workshops/Outreach:
Workshops large in number, small in attendance/diversity of topics. IU Woodworking represents plurality of Woodshop usage.
TODO: capture cross-advertisement with IU Woodworking, more student members.
Remember the Wiki!
TODO: See if Discardia wants to resume mending days at Bloominglabs - Rebecca S. as liaison.
4th of July Parade participation is anticipated.
TODO: Confirm with Heath regarding 2023 plant barrel workshops.
Kevin reports generic interest for workshops from the public.
TODO: Determine support for Pumpkin' Chunkin' Competition participation.
Salient property issues in 2023:
Water ingress:
Landlord has been informed; offer made by Mark to pay for materials for concrete resurfacing, if Bloominglabs organizes, pays for labor.
TODO: Pete to run scope through north wall downspouts. [DONE]
TODO: Get Rev. Smokey Joe access to the attic. [DONE]
Space management:
'Do Not Hack' stickers must include the year they were applied.
The 2023 Annual Report was accepted following public review.
New Business:
Officer Elections:
Nominations from the floor:
From Ian G.: James T. for Treasurer
From Ian G.: Kyle D. for Secretary
From Ian G.: Calob H. for President
From Ian G.: Nathan H. for Officer-at-Large #1
From Ian G.: James (Apple) M. for Officer-at-Large #2
Voting conducted as a slate.
Unanimous assent, 1 abstention (James T.)
2024 Prospective:
Workshops:
3D Printer - James T./Ian G./Rebecca S.
Meta-workshop workshop - dosman
Workshop registration workflow streamlining.
Workshop proposals:
1. Tye-dying
2. Soldering
3. Training for tools in the space - regularly occurring.
4. Solar eclipse film lenses - dosman, March 23
5. Spring Tool Preparation - fix and sharpen gardening, et al. tools.
6. Fabric arts, vinyl arts, screen printing
7. Laser workshops
8. Plant barrels
9. SolveSpace - Alex von Hoene
Events:
1. Parade
2. Fix-it
3. Punkin' Chunkin'
4. Cub Scouts
5. Repair/cleaning day at BLBS
Fundraising Discussion:
Corporate donations:
Loronwood Builders - Rev. Smokey Joe
Diane Henschel - Ian G.
Adopt Propeller Accelerator (of Columbus, IN) model of accepting old tools, e.g. from Ivy Tech.
Industrial sewing machine donation - Sailrite, Rebecca
Grants - co-ordinate with the Board.
Soliciting money from members for specific projects can be made use of more frequently.
Sponsors for the space - Dewalt, Festool, Indiana Oxygen
Member Value Survey (organized by Nathan H.):
16 responses, reasonably representative of space usage.
Of note for priority tool repair:
Sandblaster
Table router
Sponsorship of the space or Makevention should be co-ordinated with the membership as a whole.
Adjournment:
Kevin R. motioned to adjourn, Rebecca S. seconded. Motion passed unanimously.
Meeting adjourned at 3:55 PM.
Unofficial Minutes
Agenda and notes for the 2024 Yearly Meeting. This meeting is scheduled for February 24th, 2024.
Meeting Agenda
- Establish Quorum
- Quorum requires at least 25% of our voting membership. Total voting members TBD.
- Present 2023 Annual Report - https://docs.google.com/document/d/1HkYlIcYCGK602bxkjwyx-LHS_Wt54BtKRajHD1UeM5A
- Treasurers report (contained in the 2023 annual report - link TBD)
- Verify annual report activities section accounts for all workshops/activities that took place in 2023
- Vote on board positions
- Propose and establish next board meeting date for 2024, and meeting frequency
- Makevention status
- First Makevention committee meeting of the year still due to happen, previous one was canceled due to scheduling conflicts
- Bloominglabs value survey results
- Status of water infiltration from metal shop
- Establish a future meeting date for a workshop planning session
- Pick a date in mid-late March to hold a public eclipse viewing filter making workshop - we provide the filter film, and help people make custom filters for telephoto lenses, telescopes, and binoculars that the public brings in
- Rest of details to be determined outside of this meeting
- Kevin & Comcast
Board
- Current Board 2023:
- President - Ian
- Treasurer - Apple
- Secretary - Jimmy
- At-Large #1 - Pealer
- At-Large #2 - Rebeca
- New board voted in for 2024:
- President - Calob
- Treasurer - Jimmy
- Secretary - Kyle
- At-Large #1 - Nathan
- At-Large #2 - Apple